Why should you secure your email with encryption?
The answer is simple: to maintain your data's confidentiality and to reduce the impact of a cybersecurity attack.
Overall, half of the companies surveyed for the 2021 Global Encryption Trends Study reported they have an encryption plan that is applied consistently across the enterprise.
Encryption helps conceal the contents of an email message by transforming it into a code.
Emails are sent and received over the internet, making them vulnerable to hacking and phishing attacks.
Securing your emails with encryption gives your business a vital layer of protection by ensuring that only the intended or authorized individuals will read the email.
In this article, we'll teach you how to set up email encryption in Office 365.
Phishing is a critical cyber threat and is growing every year.
The increasing phishing attacks mean email communications are now more riddled with cybercrime.
The most targeted industries for phishing attacks are retail, manufacturing, tech, research and development, food and beverages, medical institutions, and education.
In early 2020, Symantec found that 1 in every 4,200 emails was part of a phishing email campaign.
The following are some of the cybercrime and phishing statistics in previous years:
The impact of most successful phishing attacks is massive. Many organizations and security leaders cite the consequences as follows:
So, why encrypt your email?
As cyber schemes like spoofing and phishing become more prevalent, there are many reasons to encrypt email.
The simple answer: All the time.
You always need to protect your email message's privacy and your business from phishing and other cyber-related attacks.
Sending a message through an unencrypted email is similar to writing a confidential letter on a postcard for everyone to see.
Waiving encryption exposes your email to potential identity theft, cyber-attacks, and financial losses.
Encrypting an email message converts it from readable plain text to a scrambled ciphertext (code).
The sender uses a recipient's public key to encrypt the message.
To read the message, the intended recipient decrypts the email/message using a private key that matches the public key.
The private key is always stored on the device or the server.
The message remains encrypted (ciphertext) along its transit to protect it from being opened or read if it gets intercepted.
This end-to-end encryption prevents third parties or unintended people from unauthorized access or reading the message at any point along the email's path to the recipient.
Setting up Office 365 email encryption is relatively straightforward.
Before you begin the setup, there are a few prerequisites:
To check if this is enabled:
Go to your Microsoft 365 admin center or Azure portal > sign in using your account > go to Azure Information Protection panel > Manage Menu Options > Protection Activation > Activate and confirm.
Once you confirm or activate that, you can proceed and set up email encryption in Office 365 with the below steps:
After this, you can easily send an encrypted email within the server service.
Once you set up the encryption, you can also send an encrypted email from Office 365 to a third-party email service:
Depending on your Office 365 setup and layout, you might not see the encrypt button.
Instead, you may see three dots that will open up email adjustments/commands and encryption that don't fit the native screen size.
Office 365 email encryption is important to protect personal and company data and prevent data breaches and phishing attacks.
As cybersecurity becomes more rampant, many businesses get attacked by phishing scams.
Securing your emails with encryption adds your business a vital layer of security and email protection.
Now, how secure is your company's data?
Encrypting your email is one way to protect yourself from phishing.
However, hackers and cyberthreats can still use other methods to access your protected information.
Download this free Data Security Checklist to see how well your data is protected against today's common cyber threats!